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Procurement Services

Our Structure

Department Organizational Chart 

Administration – CPO and First Deputy

Per 65/ILCS 5/8-10 of the Municipal Purchasing Act for cities of more than 500,000, the Chief Procurement Officer (“CPO”) is the sole contracting authority for supply, service and construction type contracts.

Public Information

This unit is responsible for the development and implementation of  DPS communications strategy and objectives

Shared Administrative Services (SAS)

The SAS Unit is responsible for the administrative clerical business process which tracks contracts, modifications, amendments and task orders by routing through the signature cycle using SharePoint and Data Tracker. Commodity, supplier and location codes and debt checks may also be processed. Shared Administrative Services also maintains the Bid & Bond room, record storage and front desk reception.

Legal

The DPS Legal Unit: advises management on legal issues related to departmental operations as they are affected by local, state, or federal laws, statutes, or contracts; manages the research and drafting of responses to all bid protest and contract dispute responses;  coordinates Freedom Of Information Act requests and responses; drafts and reviews legal documents and bid specifications; drafts debarment letters, negotiates settlements and coordinates with DOL for hearing requests; meets with community members and attorneys representing the City, other public jurisdictions, or private parties regarding issues affecting the department;  revises DPS rules and regulations; assists with the drafting of new City ordinances;  and assists in the development of departmental policies, procedures, and programs, as required.

Certification

The DPS Certification Unit is responsible for managing the City’s Supplier Diversity program including outreach and vendor relations, and monitoring the overall MBE/WBE/DBE program for compliance with the City’s ordinance.

Compliance

The DPS Compliance Unit monitors the overall MBE/WBE/DBE program for compliance with the City’s ordinance.

Contract Administration

The DPS Contract Administration Unit is responsible for managing the public bidding and contracting processes for the procurement of various goods and/or services for approximately 35 City departments and agencies. 

Human Resources

Functions include personnel services, payroll administration, training, and hiring oversight

Finance/IT/Salvage Yard

The Finance /IT/Salvage Yard Unit is responsible for managing the DPS’s financial resources. Unit responsibilities include processing DPS procurements and vendor payments, maintaining official financial records and preparing annual budget and other financial reports, managing Salvage Auction Program and managing IT projects and requirements at DPS.