City Services

Service

Bid and Bond Room

The Bid & Bond Room of the City of Chicago Department of Procurement Services is located at City Hall, 3rd floor lobby area, 121 N. LaSalle St., Chicago, IL 60602. The primary function of Bid & Bond is to help facilitate the formal bidding process (contracts valued at $100,000 or greater) from advertisement to bid opening.

Notices of upcoming bid and proposal opportunities are:

  • Published in the Chicago Sun-Times every Monday, Wednesday and Friday
  • Posted in the Bid & Bond Room
  • When possible, posted to the DPS web site for download

Target Market bids are bid solicitations that are restricted to City-Certified Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) Firms certified within the commodity area specified.

If you can provide the goods and/or services requested in an invitation to bid, you may pick up a copy of the detailed bid specification in the Bid & Bond Room between 8:30 a.m. and 4:30 p.m. Monday through Friday. (Note: 15 minutes before bid opening, no other business will be transacted, except acceptance of sealed bids.)

If your business is not located in Cook County, you may request that a specification be sent to you by mail. Bulky specifications or plans can be forwarded to bidders outside Cook County via express mail at the bidder's expense AND if arrangements for pickup are made by the bidder.

When picking up specifications or plans that require a plan deposit, please make all deposits payable to the City of Chicago. All deposits must be in the form of a certified check, cashiers check or money order. NO CASH WILL BE ACCEPTED. All deposits for plans are refundable as long as you return the plans by the due date on the receipt issued by Bid & Bond.

When picking up specifications, you will be asked to leave a business card or to fill out the specification take-out list. A record of all prospective bidders is kept to allow the Department of Procurement Services to inform you if any addenda are issued and for prospective subcontractors to inquire who may be bidding on that particular job.

Copies of all take-out lists are available for pickup in the Bid & Bond Room, third floor, City Hall, or may be sent out at the expense of the requesting party. Sorry, we cannot fax take-out lists.

On the scheduled bid opening date, you must return your bid in a sealed envelope to the Bid & Bond Room before the advertised time. Competitive bids are opened at 11 a.m. Chicago time, and RFPs and RFQs are opened at 4 p.m. Chicago time, unless otherwise noted.

At exactly 11 a.m. Central Time, the authorized representative of the Chief Procurement Officer will make a bid opening statement. After the bid opening statement is read, no more bids will be accepted.

All sealed bids will be opened, checked for signatures and bid deposits (if required) and, if accepted, the pricing information will be read and recorded as a Bid Tabulation. Copies of the bid tabulation are available for pickup after all bids have been opened and read for the day. Sorry, we cannot fax copies of bid tabulations.  Bid Tabulations are also available on the DPS web site.

The following documents are available in the Bid & Bond Room:

  • Certification Applications (Schedule A)
  • Re-certification applications
  • Contractor's Statement of Experience and Financial Condition
  • How to Do Business With The City of Chicago (brochure)
  • How to Be A Well Informed Subcontractor (brochure)
  • Freedom of Information Request Form

Department Main Office

Procurement Services


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